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Executive Assistant

Employment Type:
Full Time, Contract
Job Sector:
Administration Jobs
Region:
Midlothian
Salary:
£19 to £23 per hour
Salary Description:
depending on experience
Posted:
16-May-18
Start Date:
ASAP
Recruiter:
Parity Professionals
Job Ref:
418232239

Executive Assistant - Edinburgh - 3 months +

We have a fantastic opportunity for an experienced Executive Assistant for an initial 3 months contract with our public sector client based in Edinburgh.

Please note this position falls inside scope of IR35.

Duties will include but are not limited to -
* Assist in providing a proactive, comprehensive and confidential executive support service at various levels throughout the organisation
* Full secretariat support including -
* Prepare agendas, collate and circulate papers
* Prepare an accurate minute of the meeting
* Provide the chair and members advice on matters of governance and including compliance with the groups terms of reference
* Manage the action log for each meeting, disseminating actions to non-members and escalate non-compliance with timescales to the chair and/or Head of Secretariat
* Liaising with the chair of each governance groups in relation to the forward planning of agendas, arrangements for the meetings including frequency and membership
* Assisting in the management and completion of:
* Ministerial correspondence and briefings
* Parliamentary questions
* Supporting other board, EMT and audit committee members as appropriate
* Ensure that Ministerial Correspondence is given priority and responded within deadlines.
* Assist in the development and maintenance of the Corporate Governance files.
* Arrange Travel and Accommodation

Essential skills -
* Experience of supporting senior directors.
* Experience of acting as secretary to governance groups
* Experienced minute taker
* A working knowledge of corporate governance systems and processes.
* To be effective in your use of Outlook, Word, Excel and PowerPoint.
* Excellent communication skills, both orally and in writing
* Flexible with the ability to prioritise and manage a range of tasks

Desirable skills -
* Awareness of governance best practice and how non-ministerial departments contribute to providing good public services.
* Ensuring value for money when purchasing good

Candidate will be expected to hold a Basic Disclosure Scotland issued in the last 12 months or be happy to undergo this clearance.

Parity - Source, Develop, Transform

Parity Professionals Ltd acts in the capacity of an Employment Business when providing contract work finding services.

Closing Date:
13/06/2018
Contact Details:
Parity Professionals
Contact: Emer Meehan

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